Organizational Policy To Address The Issue Of Employees’ Right To Email Privacy Research Paper

Introduction

According to Dillon, Hamilton, Thomas & Usry (2008) employers monitor their employees’ conduct not only for productivity and efficiency, but also in an effort to avoid liability under state and federal law. This monitoring extends to implementing policies concerning Internet and telephone use. Johnson (2001) points out that some employers use sophisticated monitoring software to monitor how their employees use their computers, which the employees may be aware of but usually do not understand to what extent they are legally allowed.
Developing a written privacy policy is good business practice. A well-drafted policy informs employees what unauthorized use of office computers and internet includes. This may be listed or described. The policy should clearly inform on who will have access to information being monitored and what the consequences will be from violating the policy. In drafting policies, employers should take into consideration the fact that employees need to carry out their personal affairs from the office. The prohibition of racial or content that can be considered as sexual harassment should be stipulated. The organizational culture and how the policy will affect employee morale should also be factored in.

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